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Scope of Secretarial Services

PROPOSAL FOR COMPANY FORMATION AND SECRETARIAL SERVICES

We refer to the email and are pleased to present our proposal for your attention. Our proposed fee structure for our abovementioned services would be as follows: -

Secretarial Services Scope at Sai Associate
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SCOPE OF SECRETARIAL SERVICES

Our Scope of work for secretarial services would be to assist the Company Directors on the following:

  • Proper maintenance of statutory books:
    • Register of Members
    • Register of Directors, Secretaries and Managers
    • Register of Directors Shareholding and Interests.
    • Register of Charges
    • Register of Debenture Holders, if any
    • Minute Books of General and Directors’ meetings
  • Assist the Directors on matters relating to transfer, issue and offer of shares and the Subsequent issue of share certificates.
  • Assist the Directors on matters relating to cancellation, consolidation, and Sub-division of shares in the issued capital of a company limited by shares.
  • Assist in the preparations and submission of statistical returns pertaining to shares held by shareholders, their particulars and other required details which are available from the statutory records of the Company.

Draft all necessary notices, minutes of directors meetings and shareholders meetings and relevant documents under the direction and instruction of the Board of Directors.

Advice the Directors on matters pertains to the statutory requirements as prescribed under the various Statutes in particular the Companies Act 1965 and in general such other matters relating to good secretarial practice.

Our staff would be pleased to accept statutory appointment as Company Secretary. However in view of the onerous statutory duties imposed upon the Company Secretary and our non-involvement in your management we would require an appropriate indemnity from the shareholders of your Company.

We complete the full corporate secretarial service by providing the full support of the following matters upon request :

  • Facilitation of inspection of your corporate records in our office inspection room by auditors, bankers, tax officers and personnel from the relevant departments when the need arises.
  • Attendance of Annual General Meetings
  • Change of Directors
  • Change of Shareholders
  • Change in Authorized, Issued or Paid-up capital
  • Change of Auditor
  • Opening of multiple bank accounts
  • Change of Company name
  • Change of Company secretary and registered address
  • Change of Memorandum of Association
  • Issue if Duplicate Share certificates and relevant corporate forms.
  • All other not common activities as required from time to time.

Secretarial Services

We are the Market Leader when come to Transparency in pricing our secretarial fee always free from hidden charges and Disbursement as stated below.

Services Structures

Annual Return (According to Anniversary Date)
Attending EM/ AGM/ Board of Directors’ Meeting
Secretarial fee
Preparation of Documents: -
Resolution:
Allotment of shares ( By cash):
Section 76, 78, Resolution, Application Shares, ROM Increase on share capital
Allotment of shares ( By otherwise than cash) :
Section 76, 78, Resolutions, Application Shares, ROM,
Supporting Document ( Appendix I)
Appointment of director:
Section 58, 201, Resolution, Letter Appoint, Bankruptcy Search, Comm Oaths
Resignation of director:
Resolution, Letter Resignation, SSM Blacklist Search
Removal of director:
1. Preparation of document for calling of meeting
2. Attend meeting.
3. Preparation and Submission of Section 58
Trust Deed
Change object clause/article:
Section 36 –
1. Amendment to clauses/
2. Abolition of Memorandum
3. Abolition of Articles/
4. Alteration of Memorandum and Articles by with
new Constitution.
Transfer share:
Section 105, Directors’ Written Resolution, Indemnity
Change of Auditor
Section 282, Resolution, Letter of Nomination and Appointment
Other Services:
Change of company name :
Section 28, Section 27 (1) (4), Resolution
CTC charges:
Form 24,44,49,32A, Memorandum
Section 14 ( Super Form), Section 15, Section 58, Certificate Incorporation
Courier charges:
Printout
CTC EXPRESS/
MYDATA (Extract doc from SSM)
Bankruptcy Search
Strike Off
Valuation of Section 105, ROM
Practice Directive 2/2017: Notification of Change in the Business Address and/ or Nature of Business
Audit Report depends on the YE

The fee structure is subject to annual review on the 1st day of January and will notify you accordingly with the new proposal.

Our bills are normally rendered on a quarterly basis and all out of pocket expenses incurred carrying out our duties shall be borne by the Company.

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KL BRANCH

PERAK BRANCH

  • No.16, Jalan Ipoh,
  • Taman Tun Sambanthan,
  • 31100 Sungai Siput(U),
  • Perak Darul Ridzuan.
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